How Do I...?

How do I set up my Google Meet settings so Calendly invitees can join the meeting without requiring the host to be present on the google meet and accept invitees to join the meeting? Example: Lead schedules appointment on our calendly, I notify sales person of appointment, they join the google meet without the host (me) requiring to be on the google meet. Any help appreciated!

I have certain parts of each month (a full week) that I’d like to open up for one specific event type, and have blocked for all the others. Specifically, I’d like to open up the first week of each month for a specific Event type, but block out all others. Is this possible, without having to manually go into each Event type and override the times for those days every month?  If I block out on the calendar that’s connected, it blocks all event types.  What would be the best way to go about this? Thanks!!

Hey there,  i’ve found this one in here already but you said that this couldn’t happen.One of my Workflows duplicated and replaced another one today. Hence my Customers didnt receive a reminder 1 hour before the meeting but would now have two reminders a day before.Since I cannot quite remember the text of the E-Mail and SMS, this is really annoying.How can this happen and how do I prevent it.

Hello, Is it possible to include hyperlinks in the Questions themselves - for example “I have read the Terms of Use and Privacy Policy”  - possible answers radio button “Yes” “No”.  I would like to have direct hyperlinks to my Terms of Use and Privacy Policy in the questions.  Merci!  

A meeting that took place last November (Nov 2023) is still among the pending meetings as of Jan 2024. I can obviously delete it, but why doesn’t it automatically migrate to the "Past” group? 

Can i manage a team account without having to pay for my user?

I am new to Calendly and I would like to attach a pdf file to confirmation email (after the user has booked the meeting).  I would like this pdf file to be sent along with the confirmation email. 

My calendly meetings end (Google Meet) at the scheduled time.  How do I stop that?  If I want to keep talking I shouldn’t have to create a new meeting.  Is there an extend button?   Schedule a 30 minute meeting and we had to send an extra google meet invite to keep talking.  Very inconvenient.

Where can I enter an email address in the properties of a Calendly appointment that will be notified as soon as an appointment is made. This email address should not be invited itself and it should not be displayed to the invitee. It can be a “BCC’d” slack channel email adress for example and it is only for reporting purposes for appointment bookings.

I can’t see a way to have Calendly show up on my Google Calendar in different colors. I have 4 different event types in Calendly, and because I track my time using colors in google calendar, having those different event types show up as different colors on Gcal would be wildly helpful. Is this possible? I can see where all Calendly events can show up as “Calendly Blue” - but not where each event type is a different color. Thanks! 

Good morning, I'm testing my funnel on Clickfunnels.Something strange happens that I don't understand.I enter one of my 2 emails in the Optin Page to see the video.In my Activecampaign responder the contact appears with the email I used (robertocrestale63@gmail.com) and the "optin video" tag.Everything OK.Then, from the video page I click to schedule the appointment with Calendly.I go to see the contact in Activecampaign and I discover that, instead of updating the contact with the "value optin" and "arranged appointment" tags on the already existing contact, it inexplicably adds a new contact with my other email (robertocrestale@libero.it ), which obviously I hadn't included on the optin page, with the updated tags "optin video" and "appointment scheduled"!?!In your opinion, what does it depend on? What do I need to correct?If you are able to log into my account you can see what I just described.Thanks for your answer.

I have Routing set up and did a test. Everything worked great. However, the questions I ask on the Routing form do not appear in the confirmation email I get when someone schedules an event with me. I need to be able to see those answers. Is there a way to have these included in the New Event email confirmation I get from notifications@calendly.com?

We use the round robin feature to allow 4 employees to book meeting with our clients. But I am the admin and I do not get automated alerts of bookings.Any feedback or suggestions on how either through Zapier or other strategies, our org can receive an email or slack notification for every booking regardless of which employee the client books with? We need the alert to do manual phone calls to clients. 

Presently I have two verified phone #’s in my account. I would like to use one for text messages to host (Myself)  and the other for text messages to invitees (My guests). Is this possible?

I need to have my staff sign up for a 3 hour shift each day (M-F) that doesn’t affect me or my personal schedule.  Can I set up an event that doesn’t sync with my schedule but still allows me to see the calendar and shifts for that event? Do I need a blank calendar to use? How do I switch to that one for JUST THAT EVENT?

HiI would like to set up a group of people each with their own calendar.  Each person is an assessor capable of assessing different subjects.  I am planning to for each to set up different event types for each subject they can assess.A separate group of users will need to book assessments for the subjects relevant to them.  Is there any way to restrict the events that certain groups of users can see.  Essentially I don’t want users to accidentally book the wrong subject assessments.

I've been experiencing some challenges while trying to sync my Calendly events with external calendar apps, such as Google Calendar and Outlook. Despite following the provided instructions, the synchronization process seems to be encountering some issues. I would greatly appreciate any insights, tips, or solutions from the community regarding this syncing problem. If you've encountered a similar issue or have successfully resolved it, please share your experiences and recommendations.

How do I restrict my calendly availability to only 2nd and 4th Tuesdays? Is there a way to do this on free version?Thanks,

I don’t use Teams; I use Zoom.   However, whenever using a meeting poll feature, Calendly sends out the meeting invite with both a Zoom and a Teams link.I do have an Outlook account, which may be the trigger.  However, I want to shut the Teams option off.  It is causing confusion for those who I meet with.

Hello,I recently switched my vidoe conferencing to Teams from Zoom and when someone selects a time they get two inviationas and I get an email from Calendly that says:“We couldn’t add the Microsoft Teams meeting link to your scheduled Calendly event. Contact your invitees or update the calendar event to add video conferencing details.”I also get two Outlook invites rather than one.Can anyone help please?ThanksAlex

How can I change the time zone ? Actually i’m in France but I want to plan an event in USA, so I have to change the time zone to properly synchronize events with my international teams. 

Hello.  I a solo entrepenuer that doesn’t have any employees. I’m just a beginner and am learning. I am considering paying a person to call prospects and set appointments for me.Do I need to add him as a team member or do you think it would work fine if he just send my invitation through his email?Also, if you have any other tips or thoughts regarding appointment setting, I would welcome all comments!Thank you. Roger

What should I do if I want to send you an invitation about the already confirmed schedule (for example, January 8th 1:15-2:00)? I changed the custom time for that day (Ex, Jan8) and set 1:15-2:00 only and send an invitation. Is there any other ways to do like this? Thanks

Hi, I was wondering how I change the name of my calendly account so my business name shows on the booking page rather than my personal name. I think I’ve changed my username here in the calendly  community but not on my actual account. Is it possible to do that at all? Or do I need to delete my account and start again? 

Hi there, I’ve recently integrated my Mailchimp Account with Calendly.I’m wondering if it’s possible to edit the default checkbox text “I’d like to subscribe to future emails” and if not, could this feature please be added?I feel like the default text is a little bit ambiguous for clients making them much less likely to opt-in.(I would rather use something like “Subscribe to mailing list to receive future discounts and special offers”)Also, if there was an option to re-order the checkbox similar to how one can re-order Calendly questions.For example, I use a PayPal button for my paid events but the small checkbox automatically appears under the PayPal button instead of at the end of my event questions.The small checkbox is now much more likely to get ignored being under the huge yellow PayPal button, which people will click immediately after answering questions.I know I could create a question asking the same thing with a checkbox however the integrated checkbox automatically adds the